Participants in the races

• 10k – 15years of age or older on the day of the event
• 5k – 9-14yrs

1. Each participant must sign the disclaimer before participating in the event (Parents or legal guardians should sign for junior entrants).
2. By participating in the Keeper of the Colliery event you acknowledge and agree that personal information (including medical information entered against your race number or collected by event medical staff during or after the event) can be stored and used by the Council in connection with the organisation, promotion and administration of the event and for the compilation of statistical information.
3. By taking part, all participants confirm that their names and television and/or video footage or photographs taken during their participation may be used to publicise the Keeper of the Colliery event or epm Creative events.
4. Participant’s race numbers are specific personal identifiers and may only be transferred if agreed with us in advance of the race. The cut-off date for transfers is 4th July 2022. The unauthorised transfer of race numbers is strictly prohibited and will result in the disqualification and/or banning of any individuals involved from this and future events.
5. Registrations close when the course cap for each event is reached, or if this is not reached, at 12 noon on Wednesday 5th July 2023.
6. Participants must not be under the influence of drugs or alcohol.

Your Privacy

1. The personal data you provide in your application will be handled in accordance with the Council’s privacy notice.

Event day (All events)

1. Participants must follow instructions as given from all event officials including race staff and officials, volunteers, medical personnel, security officers and council officials before, during and after the event.
2. All participants are expected to conduct themselves in a courteous manner during their participation in the event. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
3. Every participant shall be provided with a race number, which MUST be worn on the FRONTof their shirt/vest and be visible at all times during the event. The race number is to be worn as issued and not cut or be folded in any way. No participant shall be permitted to participate in any events without the appropriate number. It is expressly forbidden to swap race numbers with anyone else as this could potentially put someone’s life at risk if medical or security emergency arises. Anyone found swapping race numbers will be disqualified from this and possible future events.
4. All participants must write their name and details of any health problems or medication on the reverse of the race number along with details of next of kin or someone who can be contacted in the event of an emergency. Numbers must be worn on the front of shirts/vests during the race. Participants should also inform the race organisers in advance of the event of any special medical conditions.
5. Baby joggers, baby strollers, skateboards, Nordic sticks, rollerblades, unauthorised bicycles or any other wheeled device will not be permitted on the course, except for hand propelled wheelchairs in the wheelchair race.
6. Participants must begin the event during the official recognised starting times.
7. Participants enter at their own risk, epm Creative Events take no responsibility for illness, injury, loss or damage suffered by entrants.
8. Participants must be physically fit and able to complete the 10k course within 2 hours of crossing the start line. Before starting the race please give careful consideration to your ability to complete the course in a reasonable time.
9. Participants should not bring excessive valuables or cash to be left in your kit bag.
10. No dogs are allowed to accompany runners in any event.

The 10k Start

1. Participants will be assigned to “timing pens” in accordance with the runners’ predicted finish time
2. Participants shall assemble for the race in their assigned timing pen no less than 10 minutes prior to the race start.
3. Any athlete attempting to enter the timing pens late and near to the start time shall be referred to the back end of the assembled runners and required to start after all other participants have crossed the start line.
4. All participants shall enter the timing pen from the rear unless otherwise directed by an event official. Any person who climbs the fence/barrier or otherwise enters improperly shall be disqualified from the event
5. All participants must be positioned behind the starting line when starting and must run over the start mat to activate their timing chip, failure to do so will result in a finishing time not being available for them

Course monitoring (All events)

1. Any participant who refuses to obey the directions of any event official or course marshal, or who conducts himself/herself in an unsportsmanlike manner, or who uses offensive actions or language to officials, volunteers, participants or spectators may be disqualified from the event and future participation at the discretion of race officials.
2. Any person who participates in the event either a) without a current official race number and chip timing device or b) with a chip or race number not officially assigned to him/her is subject to removal and disqualification from this and future events.
3. No persons are authorised to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance from anyone during the progress of the event. Any person not properly displaying an authorised and issued race number shall be directed to leave the course.
4. A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if the participant is deemed medically fit. If a participant becomes ill during or after the event and/or receives medical attention or treatment either from event medical staff, or any doctor or hospital, they authorise such persons to provide details (including details of medical treatment) to the Medical Coordinator of the Keeper of the Colliery or others authorised by them.

Participant safety (All events)

1. The use of wheeled devices by participants or any other person authorised to be on the course shall be strictly limited to (a) authorised and registered competitive wheelchair participants and (b) authorised course marshals or First Aiders on bicycles. Baby joggers, baby strollers, skateboards, rollerblades, unauthorised bicycles or any other wheeled device will not be permitted.
2. We strongly advise against the use of Ipods, mp3 players or any digital players during the race, as these can prevent you hearing any emergency announcements over the PA system, or sirens of emergency vehicles should they be approaching from behind en route to an emergency.
3. Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.
4. Medical personnel authorised by the event to do so may examine any participant who appears to be in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.
5. Participants must retire at once from the race if ordered to do so by a member of the event’s official staff, official medical staff, or any person in authority, including emergency service personnel.
6. Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.
7. In the interest of safety, the Race organisers and event officials, in consultation with the Emergency Services, reserve the right to delay, cancel, or suspend the race due to extreme inclement weather or a major incident on or near the event route. In these circumstances no refunds will be issued.
8. In the event of any major occurrences along the route, the Race organisers and the Emergency Services reserve the right to alter/shorten the route, but still provide a race if possible.
9. The Race organisers and the Emergency Services reserve the right to stop the race at any time, if deemed necessary.

Result timing (All events)

1. All participants are assigned a chip timing device prior to the event.
2. Gun time is the official time used for all prize results. Official times are calculated from the start of the race by the starting klaxon/gun to the point where the participant crosses the finish line. Times shall be rounded to the next highest second.
3. Participants must wear their assigned chip timing device continuously from the start line to the finish line, to receive an accurate finish time.
4. Participants must begin the event during the official recognised starting time in order to register an official course completion time.

Exceptions

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 14 days prior to the event date specifying the nature of and reasons for the request.

Amendments/Reservations/Acknowledgements

1. Event officials reserve the right to modify, supplement or waive all or part of the event rules without notice. It is the participants’ responsibility to check the event website for any changes.
2. Participants shall be bound by any modification or supplement of the event rules published prior to the event.

Failure to follow these event rules, as may be amended, will result in immediate disqualification.